Project: International fashion show for Bret-Jones designers.
Step 1: Scope management.
Bret-Jones designers is a successful cloth store located in Liberty town. The business is currently in the first year of international business. Still, despite having good sales at the start, it became evident that they needed to create awareness for more people to know about the business. Liberty town is a hood for young professionals who required a place where they could comfortably get high quality designer clothes for their function. Moreover, the area has been undergoing a combo development in other sectors like urban infrastructure, thus driving more pedestrian traffic dynamic populations in the area. Despite there being a perfect location, there are few high profile designer shops, it leaves little competition in the business, and the owners of Bret-Jones designers identified that they could host an international fashion show to create awareness about the existence of the business and the products in offer.
Justification.
There are no designer shops in Liberty town despite the population increasing rapidly due to the many developments happening in the area.
Project objectives.
- Create an engaging experience for the dynamic population in Liberty Village.
- Build a business relationship between Bret-Jones restaurant and the international population to build an engaging experience.
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- Achieve client satisfaction by producing a project plan with the highest probability for success. Achieve the expected deliverables during the project closure.
- Build a relationship between the current needs and future projections for the designer business to sustain the values of a capstone project.
- Come up with a 60-day plan for the successful delivery of the project scope, and the hosting of a one-day international fashion show that create awareness about the business.
Scope summary.
This section will serve as the agreement or approval by the stakeholders. It will include the scope, requirements and priorities collection, controls plan, and other techniques needed for the successful completion of the project.
The project will consist of a plan for an international awareness show that will happen on Friday, 22nd April 2020 (from 7 am-7 pm). The estimated total budget for the successful completion of the project is $90,000. The scope of the project dates up to 23rd July 2020, the expectations that the project deliverables should get achieved within the 60 days after the international fashion show. The event will get held in a hired theatre and models, and renowned people in the fashion industry will get invited. The event will be aired live on Insta-stories (Instagram), Facebook live and on T.V. There will be special offers and coupons for the local population who will attend the show. The stakeholders will ensure the acquisition of pre-event and in-event promotional materials that will be the spotlight of the day. To sum it up, the event will offer a chance for the local population to test the designer products while creating an international awareness through the live airing of the event. The project sponsor and other stakeholders are responsible for approving the project documents and providing sign-offs. They will also come up with a quality checklist that the project team will use to assess the planned project scope as it moves through the life cycles concerning the expensed resources and time expectations.
Project requirements and priorities.
The fashion show will include the splitting of events such as interviews with professionals, document analysis, issuing of fun facts about the designer industry, presentation of the current trends, and identification of requirements through surveys. The tool to be used to gather fashion requirements during the event will include interviews and consumer surveys. The interviews may be focus groups or planned question on the audience in attendance. The project will then analyze the results of the information collected from the audience to determine priority and accountability for international outreach. Once the vital information has got gathered, it will get documented, and the insights will be summarized in charts and graphs to ensure a successful integration.
Scope statement.
The project scope statement will get broken down into project deliverables and product deliverables. The project deliverable refers to the suit of appropriate documentation and plans the in-event activities while the project deliverables will refer to the processes created to ensure the successful integration and follow up of the designer sales over 60 days after the hosting of the international show. The document creation and approval will be accepted by the project sponsor who is the owner of Bret-Jones designer shop.
As all the project deliverables directly relate to the success of the international fashion show event, it will be procured, delivered, and installed in the shop’s online site so that all people can review it. The delivery and procurement will be critical as there will be no lag time in the project schedule. To maintain the dynamism of the customers’ expectations, the project owner must get regular reports of the progress in sales so that both primary categories of the scope can get monitored to gain an international acceptance (Kerzner, 2017)
Step 2: Network diagram, Gantt chart, and duration.
Fig: Network diagram
Fig: Gantt chart.
Project duration- The project is expected to begin on Thursday, 26th March 2020 and end on Thursday, 23rd July 2020. The duration is 4 months.
Step 3: Risk assessment.
The purpose of a risk management plan is to identify the risks at Bret-Jones designer shop and develop strategies applicable to eliminate the occurrence of the risks during the project lifecycle (Carbone and Tippette, 2004). The risk approach will include engaging with the stakeholders to determine the biggest risks. It will include a session of brainstorming and discussion to define all risks and develop countermeasures for each risk. Since most of the risks get deemed to take place during the event, the project team would get a regular briefing on how the project can get delivered promptly. The project manager will remain on the site, and all staffs will report to him so that the information can then get presented to the project stakeholders. Below is the risk breakdown structure.
- Business risks.
- Power and mechanical failures.
- Event space.
- Organization risks.
- Poor attendance.
- Customer issues.
- Stakeholder support.
- Project management.
- Monitoring and Evaluation.
Identified risks.
| I.D. | Risk | Priority | Mitigation |
| 1 | Due to limited space for the event, there may be liabilities and safety issues when the local populations turn up in more than the expected numbers. | High | The project team will ensure that the event meets all the required legal and safety procedures. There is an outdoor space that will get used to hosting high turnouts. The staffs will get given the support to handle the issues of the audience as they arise. |
| 2 | Power and mechanical failure | Low | The project team will get prepared with a backup generator in case of power failure. The stakeholders will hire an electronic and mechanical specialist to remain at the venue throughout the event. |
| 3
| Weather: It could rain or get too hot for the crowd to remain outdoors. | Medium | The project team will order a tent to cover outdoor activities if needed |
| 4 | Customers may have allergies with the snacks offered at the event.
| Medium | The project team will ensure that the snacks have a warning label on the ingredients contained therein. It will ensure that those in attendance do not consume food that may distort their time at the event. |
| 5 | Poor online coverage | Medium | The event will be recorded and installed as part of the content of the online platform. The crucial highlights will also be documented and advertised in other broader channels over the 60 days. |
| 6 | Poor attendance in case there are other activities in the location
| Medium | The event will get held during the workweek, and customers will have the interest to attend and see some of the fashion designs that they should seek to get themselves during the peak business hours. Also, business owners will seek to attend and know the current trends in the business. |
Step 4: Project type.
The project is primarily concerned with harmonizing the resources to gain insights on what the customers need and integrating a professional performance to boost sales at an international level. A variety of resources will be merged with one criterion to improve performance over time.
Step 5: How to use that to monitor duration topic 11.
According to Daveport et al. (1998), resources are the people, place, equipment, funds, and every other thing that will get used for the successful delivery of the project. Resources are limited and must get planned and assigned appropriately. As such, the resources have a huge impact on the project duration. Although this is a capstone project, the owner will need to see the outcomes of the international fashion show. As the project manager, I will need to know the availability of the resources before assigning them to various tasks. The availability includes the time available for the project and the conditions for availability so that they can get scheduled in advance. Resources should be seen as constraints and should get typically handled using the right resource estimation procedures. Below is a list of the criteria to be used in controlling the resources to monitor the duration.
- I will apply my skills of expert judgement on getting the resources needed for the project.
- Published estimation data from past projects will be applied. As the project manager, I will apply the data figured out in similar projects in the past.
- Having a project management software will ensure that resources deliver the needs within the estimated time as well as come up with the best combination of assignment to help in observing the duration.
- The complex activities will get broken down using a bottom-up estimating so that the right resource allocation can get done for each piece. Provided the estimate get done at an activity level, it will be easier to assess the resources for greater accuracy and timely delivery.
Step 6: Project closure.
Project closure is the last phase of the project lifecycle. It entails the delivery and acceptance by the customer. The entire process requires meetings and communications to identify the lessons learned that might get used in future projects. Also, communication is essential as it enables the project team to come up with a final general report utilizing a handful of project documents completed during the project lifecycle.
- Wrap up.
To wrap up the project, I will:
- Check in to let the team know the importance of the closure session to harvest as mu h learning as possible. I will use appropriate feedback prompts to bring the whole group into a discussion.
- Create an emotional graph that enables the project team to put their experience in the project.
- Ask the team to reflect on the project lifecycle and document the success factors.
- Ask the team to reflect on what they learned about themselves and how they felt about their actions in the project.
- Ask the team to identify crucial areas of the project that might require development in the future.
- Finally, ask the team to reflect expectations from the shared experience of working as a team in the project. The session will close with check out where the team will state the factors that they think can take the designer shop to the next level internationally.
- Performance evaluation.
Performance evaluation entails the measure of the viability of the work done by the project team (Hoegl and Gemuenden, 2001). To conduct a performance evaluation, I will engage in the following activities:
- Confirm whether the work gets done according to the requirements. All deliverables must get completed as per the initial plan.
- Complete all procurement processes. Since the project is closing, all remaining procurement processes will get completed. It helps in identifying the remaining activities and why the payment steps were yet to get completed.
- Gain client’s approval. The formal acceptance comes in when the client is satisfied that the project deliverables will take them to the next level of performance (Kerzner, 2018). Having completed a report of the output, the client’s sign off will be an indication that the performance was exemplar.
- Complete final performance reporting- It includes quality, cost, and schedule performance.
- Update lessons learned- Lessons learned are a form of evaluation that can help the business in future projects.
3.Retrospective.
According to Raelin (1999), the purpose of the project retrospective session is to offer a chance for the project team to reflect on the endeavours in the completed project. According to Shenhar and Dvir (2007), a retrospective session helps in improving the activities and promoting the success of future projects. Below is an image of the project retrospective that I will utilize during the project closure.
Fig: Project retrospective: source owner.
References.
Carbone, T.A. and Tippett, D.D., 2004. Project risk management using the project risk FMEA. Engineering management journal, 16(4), pp.28-35.
Davenport, T.H., De Long, D.W. and Beers, M.C., 1998. Successful knowledge management projects. Sloan management review, 39(2), pp.43-57.
Hoegl, M. and Gemuenden, H.G., 2001. Teamwork quality and the success of innovative projects: A theoretical concept and empirical evidence. Organization Science, 12(4), pp.435-449.
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley & Sons.
Larson, E.W. and Gray, C.F., 2011. Project management: The managerial process.
Raelin, J.A., 1999. The Design of the Action Project in Work-Based Learning. Human Resource Planning, 22(3).
Shenhar, A.J. and Dvir, D., 2007. Reinventing project management: the diamond approach to successful growth and innovation. Harvard Business Review Press.