Report on the processes around the land registry

Report on the processes around the land registry

Case study: Ruiru land Registry

Following your request on the need to research on the processes evolving the land registration process, here is a piece of detailed information on the above stated.

If land falls under the ruiru land registry, the whole process begins by seeking land board consent. The following is required at this level:

• Current search
• Three applications letters fully signed
• Copy of title deed and
• Owners documents (KRA pin and identity card)

An application fee of 1000 is required at this stage.

Alternatively, one can opt to go for a specific board consent where they backdate the land board meeting date to suit your needs. Although expensive, as one has to part with 10000ksh, it’s a good option where the task at hand is urgently required.

After acquiring the consent, draw the mutations forms and submit them to a licensed surveyor for his/her stamp and a signature. Carry with you the consent forms, copy of land search, Rim, tracing attached to the mutation. At this stage, a licensed surveyor charges Ksh 500 per portion.

Upon the approval of the licensed surveyor, carry with you the signed mutations papers, the submission letters written by the licensed surveyor, the Rim, consent, copy of searches attached with the application papers. At this stage, you have to submit the documents to the district surveyor’s office at Thika so that he can receive them (one has to hand him one thousand five hundred per portion- non-official fees, although this is negotiable when one has large numbers of portions. One also has to pay for the rim amendment fee of KSH 200 per portion as a checking fee and additional 200 for numbering fees- all non-official fees (payable so that they may approve and hasten your work)

You then attach the receipt with the mutation and indicate on the top of the mutation form the receipt number and the date you hand over the mutation. Mutations are checked, and new number parcels assigned to them, and then the district surveyor attaches his stamp. At this stage, the mutations are ready to be handed into the respective sub land registry for the issuance of title deeds. In this case, the ruiru land registry, around 3000-5000 Ksh, is charged as a title processing fee. Title deeds processing may take less than a day to around three days, depending on whoever you gave the task to process the title deed for you.

One copy of the mutations forms is left at the district surveyor’s office and the other one at the registrar’s office. The remaining mutation is taken to the survey of Kenya offices for the amendment of Rim, below is a breakdown of the charges one expect to incur throughout the land registration process.

Land board-1000(1000 for the special board)

Licensed surveyor-@ 500 per portion

District surveyor-@1000 per portion

Numbering fee-@ 200 per portion

Rim amendment fee-@200 per portion

Title deed-3000-5000 per portion

Survey of Kenya amendment fee @1000 per portion