Global Green Book Cost Management
Global Green Books specializes in providing its customers with high-quality e-books. The company started as a small-budget project by two allies but soon grew into a big organization. However, several problems emerged during the third year, such as inability to leverage new workers effectively, failure to make timely deliveries to their clients, failure to provide high-quality texts, and failure to manage costs making them business non-profitable. Consequently, the company hired a project manager hoping to revive the business’ profit margins. As a result, the new project manager, Samantha, made several innovative decisions that transformed the status of the company. The questions raised in this discussion address these challenges and subsequent solutions, especially the issue of controlling costs. Also, this study reveals the essence of proper project management in running a business.
Effective project management is crucial in the success of any business, regardless of whether it is a small project or a massive undertaking by a big organization. Over the years, the concept of project management has evolved from a philosophical understanding of a business procedure that is mandatory in most companies, and it is essential for their survival. The fact that universities now offer degree courses in project management illustrates its significance in the business world. In essence, project management comprises of many elements and combines psychological and technical matters aimed at enhancing the productivity and performance of several employees. That makes it a complex corporate behavior that has a significant impact on results. In essence, effective project management entails achieving the project’s goals. During the initial two years, the owners of Green Books Publishing organization, Brad Mount and Jim King, divided their responsibilities, and that propelled the company’s success during this period. However, changes in management contributed to the several problems witnessed during the third year.
Besides the inadequate control approaches, other factors contributed to the company’s fall in the third year. First, Brad and Jim acquired new customers during the third year, and they were only employees. As such, they could not deal with the increased work volumes leading to dissatisfaction among their clients. Also, the high amount of work contributed to the production of low-quality electronic books. Consequently, Jim and Brad decided to several part-time workers to assist them. However, considering that in addition to managing their employees, Brad and Jim had edit books, monitor sales, market their products, assemble their electronics, and publish the books. As a result, their job quality deteriorated and increased customer dissatisfaction and massive financial losses. One way of addressing these challenges was reviewing their cost control strategies, as highlighted in this discussion. Therefore, this discussion is relevant not only in reviving Global Green Books’ economic status but also in improving the company’s reputation.
Besides the changes proposed in this discussion in managing financial flows, other measures were necessary to revive Global Green Books Publishing fully. For instance, Samantha noted that the business undertook massive projects without project plans or roadmaps, and consequently, they did not have a disciplined strategy to manage the project. Thus, the company required a project software to make and manage schedules in addition to using other approaches to generate estimates, budget, and communicating with stakeholders. Lastly, Jim and Brad needed measures to improve quality while managing risks. After hiring Samantha to manage the project, she developed project manuals and trained workers on how to improve their job quality. As a result, Samantha transformed the company’s situation within nine months through risk response planning and proactive risk evaluation, which reduced problems and surprises at the company. Most importantly, she improved communication with the company’s stakeholders. These improvements indicate that making an all-round reformation is key to enhancing Global Green Books Publishing company’s overall reputation and recovering from financial losses.