Answers to Management Information Systems
- 1The relationship between data, information, and knowledge.
Data, information, and knowledge have an interrelationship. Data is unprocessed figures and facts that, when processed, can be organized, interpreted, and structured to be more meaningful hence are transformed into information (Liew 2007). Information can, therefore, be described as processed data that can be organized, structured, and interpreted. Knowledge is acquired information through experience or education (Wilson, 2015).
From the three definitions of data, information, and knowledge, it can be seen that these three are interrelated (Chen 1976). Data is the very basic form of information in that it is unprocessed information, while information is the processed version of data into a structured, organized form while knowledge is information gathered. Knowledge depends on data for data forms information, and information is from data.
Q.2 Reason why organizations have an information deficiency problem?
Information is very important in an organization, for it helps in its smooth running. It is important for an organization to maintain its information. Though organizations know it is important to have information, they still have an information deficiency. Information deficiency is brought about by a lack of proper information recording, lack of proper information storage, and lack of backing up of information. The main cause of an organization lacking the proper recording method, storage, and backing up is because organizations find it hard to know which information is useful and which one is not. Organizations also lack the ability to know which information will be vital in the future.
Ways on how to overcome information deficiency problem
Organizations can overcome information deficiency by making sure there are proper data recording procedures; they have enough memory to save the collected information, and they back up the information collected. Through proper data recording, storage, and backup, organizations can, in the future, retrieve information once it is needed. Organizations can ensure that they are not information deficiency by updating the software and systems they are using to stay up to date and access data along with their storage methods.