Involving the senior leaders in the implementation of the new retention schedule
Thank you for posting an interesting and educational post. I agree with your perspective that senior leaders and the company lawyers should be involved in the implementation of a newly revised retention schedule. Involving the senior leaders in the implementation of the new retention schedule is critical as they may see a gap and formulate better retention policies that would make work easier. Additionally, I concur with your idea of advising the lawyer that only important documents should be kept for future reference, enabling sound decisions (Saffady 95). Further, making the lawyer know that it would be a liability keeping irrelevant records such as confidential data of a client that no longer requires the firm’s services. Maintaining a lot of information about former clients may be costly; hence, developing an effective policy of disposing of irrelevant information is necessary (Kilday, Dorman, Humby, Schrader, and Bailey, 2014). Allow me to ask, what are the advantages disposing of irrelevant information?
References
Kilday, R. W., Dorman, J. D., Humby, D., Schrader, F., and Bailey, D. (2014). U.S. Patent No. 8,712,980. Washington, DC: U.S. Patent and Trademark Office.
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Reply 2
Hello,
Thank you for posting a thorough and interesting post regarding the retention and disposal of information. I agree with your perspective that retaining some irrelevant information would be costly for the organization. Information should be retained based on importance, meaning essential information should be kept for a longer period due to their usefulness (Saffady 95). On the other hand, information that is not extremely important should be stored for a short time because storing information that is not useful to an organization may be costly. Therefore, the company should keep important information such as documents of litigation cases as they may provide a good source of reference when similar cases occur. Additionally, keeping litigation documents may be essential because the company would be complying with government regulation that requires the keeping of some information about the company (Sambamurthy and Rao, 2014). Forgive my curiosity; what criteria should be used to identify important information that deserves retaining?
References
Sambamurthy, G. R., and Rao, H. C. R. (2014). U.S. Patent No. 8,812,464. Washington, DC: U.S. Patent and Trademark Office.