personal records inventory
A personal vital records inventory system identifies and keeps safe records that contain crucial information. This information should be safeguarded just in case of an emergency or disaster. This crucial process of keeping a personal vital records inventory is essential for us to recall every content that could have been kept in a cupboard, shelf or drawer thus the need to identify some important records to include in the inventory. These records are based on immediate contact for support of either critical activities or resumption of normal operations as soon as the disaster has passed (Hoover, 2019). One of the records is personal details that will help identify the owner or specific individual This includes addresses, telephone numbers and locations. Next record is the next-of-kin information so that incase of an emergency, the families involved can be notified. Moreover, interests and rights records are vital to the personal vital inventory. This record includes contracts and agreements, insurance records, grants, leases, budget records and system documentation such as social security.
According to the Federal Emergency Management Agency, records and references systems needed to support crucial functions under the spectrum of emergencies is a very important plan. Therefore, there is need to come up with an appropriate disaster planning technique to prevent damage and loss. The most vital factor guiding the selection of the best method of protection from disaster is the ratio of efficiency and effectiveness of the method as well as the cost of the whole operation (Burrows, 2017). According to recent study, the best disaster planning method is preservation of current duplicate copies at a different location. Furthermore, there is need to preserve source records which are pivotal in reconstruction of the vital records. Last but not least it is important to develop special storage equipment that is resistant to fire, security breaches and any other harm that threatens the personal vital records.
References
Hoover, J. (2019). Identify and Protect Your Vital Records: Maintaining personal vital records.
Burrows, N. (2017). Inventory and Disaster Planning: The first steps in record management.