Purchasing principles and law

Purchasing principles and law

QUESTION 1:

In Canada, public procurement is regulated by statutory, contract laws, regulatory, and policy procedures. The legal measures that regulate public supply in Canada depend on the identity of the public body involved in the procurement, the types of products or services being procured, and the cost of the goods and services being procured. This is because of various reasons, such as Canada is a federation comprised of different governments. These governments include the federal government, provincial government, and the territorial government. All these levels of government are governed by different regulatory and policy requirements (Cravero, 2017). The public procurement in Canada is also headed by municipalities and sub-provincial institutions like universities, hospitals, and social service organizations. Second, under the jurisdiction of a specific level of government, procurement duties are usually formulated depending on the goods or services being procured, the financial value of the products and services, and the identity of the procuring body.

Three essential core values govern the public procurement sector in Canada and the United Kingdom. These values are transparency, competition, and equal treatment. The principle of transparency is fundamental in the public procurement sector because it ensures that corrupt or discriminatory goals do not influence decisions. Transparency also ensures that decisions are not made depending on inadequate market information. Awarding contracts based on competition ensures that the government awards procurement contract to ethical and reliable suppliers. It also ensures that the government gets the best term it can get (Cravero, 2017). The principle also ensures that all suppliers are given equal opportunities during biding, and contracts are awarded based on the reliability and competitiveness of the suppliers. The main difference between the countries lies in the types of goods and services procured. There are also differences in the bodies governing the procurement policies.

Question 2

Some of the activities that I will do in preparation for placing the bid include studying the general condition of the contract, the specification of the project, the exceptional situation of the project, and drawing a plan for the public policy. After examining the scope of the contract, I will submit various documents required during the process of verification. Some of the essential materials and information that I will provide include My current financial position and the sources of my finance, the pricing scheme, the consistency; this consists of an example of previous projects and their outcome. This will help me in proving my ability to perform my duties effectively (Leśniak & Plebankiewicz, 2015). I will also provide information concerning my capacity to handle all the requirements of the contract and how quickly I will be able to complete the project. It is also essential to provide information concerning commitment to the project because more committed contractors are likely to perform their duties effectively, and they expected to be awarded the contract.

I intend to add value to the project client through the following ways sharing the financial with the client. I will keep the client advised in the project financials every week. I will make it part of the status report in a dashboard format. I will make transparent during the project. I will ensure that I share the latest information with the client to ensure that they are aware of the project’s progress. I will also ensure that the project’s status report is improved. I will provide a helpful dashboard report comprising of red-yellow-green status light at a high-level for all essential aspects of the contract for the client. The dashboard would also contain detailed information concerning resource planning, issues, change orders, risks, and the budget of the project.

Question three

Some of the contract management portals include symfact. Symfact is a primary provider of contract management and compliance management solutions. This website enables an organization’s customers across the world to maximize incomes, minimize costs, and actively manage contractual terms and risks. The website allows for all the customers to perform all these activities under one platform (Symfact, 2020). Symfact solutions also enable a company’s clients to manage the documentation efficiently, meet deadlines, commitments, secure access, and evaluate tools related to agreement management and compliance.

Trackado is an efficient, easy to use, and attractive contract management solution. It enables contractors to have all their contacts in a single place. Using this website, contractors can get deep financial insights such as it provides financial advice to contractors on various fields, such as how they can effectively use the limited resources to meet contract requirements (Trackado, 2020). From this portal, contractors have an opportunity to see all contract related milestones in their calendar, and they can also obtain cloud-based services, hosted in various centers across the world, and provide security over SSL and encryption.

Gatekeeper is a friendly, influential, AI-driven, cloud-based contract management solution. Gatekeeper enables contractors to flawlessly, receive alerts of essential dates, track risk, manage workload, and store files and messages (GateKeeper, 2020). The portal allows contractors to enjoy unlimited use of overall plans, unrestricted incorporated electronic signatures, and host a partnership and automation tools.

Ultria is a contract management portal that ensures that enables contractors to store their contracts and other associated documents at one central point (Ultira, 2020). It also allows contractors to access contract history, activities and another user comprehensive audit monitoring