Step-by-Step IT Security Policy
The IT security policy is used to determine the procedures and rules for people accessing and utilizing the IT assets and resources of an organization. The purpose of an IT security policy is to preserve the confidentiality, integrity, and availability of systems and information used by members of an organization. For instance, to handle the user accounts or rights for a student who is leaving prematurely in circumstances such as drops or getting expelled, the following step-by-step IT security policy can be used.
Scope and accessibility-the scope and accessibility is the first step in this security policy process. The step involves dealing with all the relevant students’ information, the convenience of the networks, and systems. The practice comes before the classification of the individual data as private or public.
Data Classification –the step involves the specification of the information. The data can get classified as public or private.
Managing data-the management of the data involves ensuring that an individual handles secure data for classification.
Management of Context– the step involves addressing all the needed context
Supporting Data– The step is essential as it involves following all the supporting data of student’s status, whether the student is in the school, a dropout, or expelled to follow the roles and responsibilities, processes, and procedures.
Specific data –authenticating students’ data requires the provision of data verification with secure technology, and this step will ensure the provision.
Consequences- The consequences step will help determine all the outcomes for offering the data to the students who have dropped out.
Acceptable utilization of student policy- the step is essential to get justice to the students. The strategy involves the administrator providing an acknowledgment through the student data uploaded and regularly updated.
Confidential data policy- The step helps privately handle all the student information with confidentiality between the administration and the individual students.
Auto-generated Email Policy- In the step, an auto-generated email is sent to the email-id of the students when they log into the database to check any status by the institution’s email to web-based email applications or server-side applications.
Mobile Device Policy – the mobile devices are needed for a flexible and portable application to access the information of the students through the generation of an OTP at the login time. The policy ensures that there is a confirmation step before the data is accessed, and this is important to keep the student data safe against unauthorized access.
Network Security Policy –Secure network is needed to offer protection to the data integrity while considering the risks of the security measures with some procedures, auto-generated OTP, logs and firewall authentication, and even the RSA passcode. All these security features are essential to the students to provide a secure connection when they strive to access the database remotely.
Password Policy- A password policy is essential to enable the students to handle their data when choosing a strong and especially an alpha-numeric password in their user accounts.
Responsibility to handle the system authentically- it is the last step in the IT policy process. The administrators and other responsible stakeholders should ensure that the system is dealt with in a more authentic way that will protect student data. The administrators should take it within their jurisdiction to ensure responsibility for the security of the student data.
References
Flowerday, S. V., & Tuyikeze, T. (2016). Information security policy development and implementation: The what, how, and who. computers & security, 61, 169-183.