Wedding Event Plan
1) Introduction
Moments in live come when one luckily meets the individual of your right choice to fall in love with, engage and start plans for a wedding. Despite the fact that the wedding is a merry event, it involves several decisions made for the purposes of ensuring that the wedding is an important period in one’s life. Since it is a complex procedure, it is supposed to be planned accurately. However, this event requires sufficient time to plan it and hence, prevent inconveniences that might occur on a material day. It should be noted that this event is step-wise requiring decision making prior to the event.
2) Stakeholders
There are various stakeholders involved in this event and whose main goal is to make the event successful at the end. These stakeholders have various roles in the sections of the event and also have expectations after the accomplishments of the responsibilities in the plan as analyzed below. Don't use plagiarised sources.Get your custom essay just from $11/page
| Name | Responsibility | expectations |
| Bride and bridegroom | They are accountable for making and approving choices | They require a perfect marriage in accordance with their wishes in order for everyone to appreciate them and get various compliments from the people. |
| Bride’s and groom’s families | They make arrangements of funds for the wedding, planning of work and setting the need for a list of guests. | They all desire to see the marriage end successfully on the right time and within the budget and finally ensure the arrangements of sitting, entertainment and catering to be properly made. |
| Guests
| Their role is to attend and have enjoyment in the wedding. | They all need to be entertained, witness the marriage and enjoy the meals in the event. |
| Wedding planners | Plan the event according to the wishes of the bride and the groom | Ensure a good wedding plan and get paid as well. |
| photographers | They usually play their role by taking pictures and videos of the couples and other persons at the wedding. | They need payment at the end at the right time. |
| Pundit | Bonds the bride and the groom relationship according to the laws. | Needs the marriage to be successful all through. |
| Artist | Entertains the guests | The guests do not get bored, thus ensure they get the entertainment they deserve. |
| Transport agency | Give the transport facility for the wedding | Give out vehicles at the right time and need them to be rent in time. |
| catering | Get all the delicious meals ready for the guests. | They all need the guests to appreciate the food and thus be able to get another opportunity as chefs in another similar event. |
| clothiers | Prepare clothes for the groom and the bride in accordance with their wish. | Make the best clothes and be appreciated for their skill and get paid on time. |
| Hall decorators | Make the hall beautiful according to the wishes of the bride and the groom. | Receive positive comments from the guests and get paid on time too. |
| Lighting and music providers | Entertaining and attracting the guests. | All the guests to enjoy music and do not get bored. |
3) Concept and theme
In order to ensure that the goals of these stakeholders are met, then the necessary resources are chipped in to ensure the success of the event. The concept of the event is to ensure that the primary stakeholders (bride and groom) have a memorable experience of the wedding and ensure all the involved parties are left with a feeling of satisfaction and enjoyment within the planned time, a budget constraint of particular amount, and a list of a given number of invited attendees. The subject matter here is to provide the primary stakeholders with a legal wedding in accordance with the governing laws and policies. The subject matter and the concept relate with the goals of the event in that, all the expectations of the stakeholders are to do their part in the best way possible to make the event colorful and afterwards, receive their payments. Thus, with all these expectations makes the wedding ceremony a success and the primary stakeholders mark it as a memorable event in their lives. In addition, all those who attend the event have their time to enjoy the moment and the various meals served at the wedding.
A wedding plan is a three-month event that aims to create a memorable experience to the primary participants with the requirements and constraints according to the bride’s parents who are the sponsors of the whole event. The expectation is that the preparation and the whole process of the event should take three months, if at all possible in a reception room, with an aim of two hundred attendees. The following are the major deliverables that are included: arranged and well-decorated reception and wedding site, equipment that is hired, cake, catered dinner, music, photographers, list of guests, guestbook, wedding invitations, wedding schedule, transport, programs, thank you note, party favors, bridal contract, wedding officiate, night inn rooms, gown, makeup, and decorations, hair, and groom dress.
4) Marketing the event
The best concept of invitation is necessary and one that can help persuade the guests to come to the event. It should be unique from the usual methods of invitations. It would involve designing like a SIM card package and which is much prettier when printed out. About 200 invitations would be ordered to be distributed the invited guests. The means of communication to be used before the material day would be just via the cell phones.
There would be hired vehicles which will be used to ferry the guests from their places to the venue of the event. They would be welcomed and directed to the reception hall. The hall decorators would ensure everything is in place, seats to be well arranged and dining table should be available.
5) Meal service
The couple determines the reception menu of their choice. Various companies are researched which would prepare the meals for the guests. These companies mostly depend on the choices of the bride and the groom. Caterer available is verified on the material day. Arrangements of a meeting for the caterers and the couple is organized to discuss the menu. The caterer is selected, booked and confirmed if ready for reception.
6) Entertainment
A number of input devices are gathered concerning the types of entertainment. A meeting of the couple and these entertainers is organized where entertainers are selected, booked and their availability confirmed and all bills settled.
7) Décor
7.1 Flowers – this involves flower selection by selecting the best florist and gathering arrangements through the consultation of the couple and gathering quotes for the arrangements selected, placing an order and picking up the flower arrangements.
7.2 Dining clothes and tables– at this point input is collected on the samples of clothes that would fit the tables, presented to the couple, an order is placed. The clothes are then collected and used to decorate the tables and name placards placed on the tables.
The family of both the fiancée and the fiancé, groomsmen and the wedding party are the plan dependencies for they might impact the selections of the core participants of the wedding. The following is the proposed resource list.
Décor and Rentals: Neat Virk-party and Occasion décor, Rive party Centre.
Wedding venue: The Ark Inn
Caterers: Litups and Ample Catering, Byowne Catering.
Wedding cake: Sweeteners bake shop
Hotels: Five Star Marriot and West End hotels.
Accessories, notes, favours and provisions: Dollaraman, Amazon and paper studio
Gowns and attire: Dominque Leveque Bridal and Mister Penguins Terxel
Makeup and hair: Odawa Glam, Beauty by Tracey
8) Preliminary schedule
This schedule is accepted by the sponsors, the fiancée and the fiancé and upon which the funds are then assigned to take the workload.
June 14, 2019, to July 14 2019- the date of the wedding is set, location is selected and date and time reserved, the location of reception selected and reserved, list of guests is compiled, décor and theme decided upon, photographers, music, caterer and florist are reserved. The wedding garment is reviewed, invitations are selected together with thank you notes, a marriage license is ordered and pundit booked.
July 14 2019 to August 14 2019- address the invitations via mails, choose the cake to be used and give a detailed menu to the caterer, select and make the order of the wedding garment, make an order of the party favours, order for decors, reserve means of transport for the day of wedding, ensure hotel reservations for the wedding night.
August 14, 2019, to September 14 2019- appointments of makeup and hair are made, cake and menus are finalized, décor, wedding clothes and list of guest are finalized and final confirmation of the reservations.
9) Cost estimations/budget
The proposed budget of the wedding about is $12,000 for the three months and is estimated in consideration of the 200 guests and funded by the sponsor (the parents).
9.1 Budget for the reception: Includes fees for the site, expenses of catering, food and drinks, and cake; that sums up to about $5000.
Rentals/venue reception: about $900 to $1,100; the factor that may affect price are how the location is populated, all that is supplied, number of guests and the day when the event is held.
Service, Beverages and food: Roughly $3,000; Given the 200 guests, thus $15 spent for every guest. The proposition to eliminate beverages and substitute with just a simple 3-course meal
A simple stacked Cake: About $200.
Wedding Music: Comprises fees for the DJ, ceremony Music; nearly $2,000
Flowers which include table centerpieces, wedding bouquet, among others; Totals to around $2,000 available.
Photography: approximately $1,500.
9.2 Miscellaneous expenses:
Wedding Dress which include gown, dress adjustments, hair, shoes, makeup, among others; roughly $2,000.
Other costs: transportation costs, hotels expenses, marriage license fee, officiate payment, rental contributions; almost $1,000.
10) Conclusion
A wedding is a ceremonial event that happens mostly once in people’s lives and creates a memorial of that time when a couple was officially declared to be married. The wedding plan would be a three-month event that aims to create a memorable experience to the primary participants with the requirements and constraints according to the bride’s parents who are the sponsors of the whole event. The expectation is that the preparation and the whole process of the event should take three months, if at all possible in a reception room, with an aim of two hundred attendees.
References
http://weddings.costhelper.com/wedding-officiant.html
http://images.della.com/images/Checklist/budget.pdf
http://www.hooverwebdesign.com/20000-wedding-budget-worksheet.html
http://www.theknot.com/pl_budgetavg.shtml