organizational benefits of a diverse workforce

organizational benefits of a diverse workforce

Increased level of productivity

Attracting and also retaining a diverse workforce, it will help the organization to increase the level of products which would ensure the growth of the organization. For instance, the employees of the organization will be more motivated and willing to work more efficient (Johnson, 2019). Also, to note is that there will be an increased level of the skills and experiences in the company.

Branding of the employees

By allowing the diversity of the employees in the organization, it would ensure there is good branding of the employees in the organization, which would enhance the level of efficiency in the company (Johnson, 2019). For instance, it would increase the public perception, which is needed to increase the number of sales which are made by the company and therefore draw new talent.

Increase creativity

It’s a significant benefit that the organization will enjoy through having a diversified workforce. Through allowing the integration of the employees in the organization, it would help to share ideas and boost the level of creativity(Johnson, 2019). These employees will introduce various ways to come up with solutions, and this will increase creativity in the organization.

What are HR Planning and its benefits?

Human resources planning is a vital process in the organization where it identifies all the current and also future human resources to ensure that the organization can achieve the objectives which have set. It also acts as a link to the overall strategic plan for the organization; therefore, there is a need for the organization to ensure the HR is strengthened (Mayhew, 2019). The main goal behind HR planning is to help the organization gets qualified and skilled people who will deliver the tasks in the organization.

Apple company beings one of the leading company in technology need to have efficient HR planning to ensure the company gets qualified employees who will deliver the goals of the company. For instance, the company has used the talents which are possessed by the employees, and this has enabled the company to improve the skills and ensure all the goals which the company has set are achieved(Mayhew, 2019). During the recruitment process, the company ensures that all the candidates who get hired in the company have demonstrated high-level skills and hard work. In addition to that, the company also recruits high- quality workers from other companies.

Internal and external factors affecting HR planning

Internal factors

Business objectives

The business is dynamic, and the goals of the company will continue evolving with time, and this will need the business to consider new objectives (Joseph, 2018). In addition to that, the business needs to ensure the recruitment strategy which is adopted by the company also improves to enhance good working culture.

Task two. Job Analysis

Netporter.com is in the process of recruiting a new warehouse manager who will ensure all the operations which relate to the management of the house are done effectively (Joseph, 2018). The post of the manager will get announced, and the potential candidates will seek the application. The following is the job description.

Job description for Warehouse Manager

Job Summary

Netporter.com is looking for a qualified and effective Warehouse Manager who will direct receiving, distribution operations, and warehousing. He or she will be in charge of overseeing all the receipts, warehousing, dispatch of the various product from the warehouse.

The qualified candidate should be able to ensure that all the productivity targets in the company have been achieved through the creation of the relevant policies. In addition to that, he or she will need to ensure all the warehouse operations run smoothly.

Duties and responsibilities

• Strategically organize and manage the warehouse in compliance with the policies of the company.
• He or she will be in- charge of overseeing the receiving, distribution and also maintains operations in the warehouse.
• Liaise with all the suppliers, customers, and also transport companies to ensure the flow of operation.
• Coordinate and ensure all the receipt in the warehouse have been monitored before goods get dispatched.
• Handle all the communication and complaints from the customers, suppliers, and also transport companies.
• Organize the recruitments process of the junior staff in the warehouse and also monitoring their performance.
• He or she will be in –charge of all the maintenance of the warehouse with the help of the operation manager in the company.
• Ensure all the staff in the warehouse are motivated toward achieving the objectives set for the organization.
• Produce weekly, monthly, and yearly reports regarding the warehouse.
• Giving daily briefs to the company management about the warehouse.
• Ensure all the health standards have been maintained in the warehouse to meets the quality threshold.

Qualifications for the position

Even though you don to have a degree for you to qualify to become a warehouse manager. It’s an added advantage for one who possesses any degree qualification, which is business related. Experience for working in the warehouse would need someone who possesses all the skills which are required to ensure that the warehouse is operating effectively.

Key skills needed for warehouse managers:

• Have a good team working skills.
• Possess technical skills to run the warehouse.
• Have managerial skills
• Written and verbal communication skills
• Time management ability.
• Possess working experience as a warehouse manager
• Demonstrate all the leadership skills to manage staff.
• Have strong decision-making skills to solve problems

Netporter.com has been in the process of restructuring the warehouse to ensure that it meets all the requirements which are needed for the company to meets its objectives. In the past, the company has combined all warehouse operations with the supply chain department. Still, with the new structure, the company has ensured the department is independent with a warehouse manager. The new manager will be tasked with the responsibility to ensure there are smooth operations in the warehouse, and all the goods have been delivered to the various destinations.

Task three: Recruitment and Selection

Benefits of using Social media for recruitment

Increase job visibility

The use of social media during recruitment will help increase business visibility in the market, which will be an added advantage for the business. For instance, if you are using Facebook, you can access more than 2 billion Facebook users who are potential employees of the company (Matson, 2019). Another platform that could be used to access more potential candidates is Twitter and LinkedIn.

Reduce the cost of hiring

With the use of social media as the form of recruitment, it would be possible for the company to cut the cost of recruitment. For instance, if the company have accounts in all the social media hurdle, it would only need the company to make the notifications. It’s the cheapest platform that could be used by the company to recruit new employees in the company without incurring more cost (Matson, 2019). Compared to where the company has to use the traditional method such as advertisements.

disadvantages of using social media as a recruitment

Privacy Concerns

It’s in the interest of the company to ensure the privacy of the company has been maintained during the recruitment process. However, when the company is using social media as the tool for the recruitment process, it will be difficult for the company to ensure there is privacy (Blogger, 2019). The Internet is open to manipulation, and therefore, there is a need for the company to ensure the information is private.

Inaccurate information

One major disadvantage of using social media as the method of recruitment is that the company may be a victim of malicious information, which is distorted and shared on the internet (Blogger, 2019). Some people have been conned in social media in the name of the company, which is recruiting the employees. There is a need to have an accuracy of the information shared on social media.

Recruitment methods used to hire candidates

Internal recruitment.

It’s one of the methods which could be used by the company to fill in the candidates for the various position in the company (Campling, 2019). In this case, if the company is looking for the warehouse manager, then the company may hire among the staff who are working in the warehouse and fill in the position which is needed rather than hiring externally.

Promotion and transfers

These are the simplest way of recruitment of the employees in the organization by promoting the employees in the organization. For instance, once the position has been identified in the organization, the company would offer a promotion to the current employees in the company (Campling, 2019). However, the promotion should be free and fair and should do in order of merit to ensure there is transparency.

Three methods of selection

Interviews

It’s one of the traditional methods of selecting suitable candidates who could fill in the position in the company. For instance, the company will shortlist all the candidates after the applications have been made (Leonard, 2019).  After the interviews, each candidate will be awarded marks, and afterward, the candidates with the highest scores will be selected.

Aptitude Tests

It is another method which could be used to select all the potential suitable candidates in the company. This test could be done online, or the company may opt to have the test done physically by the selected candidates(Leonard, 2019). After the test has been done, the best candidates will be selected.

Personality profiling

The company may consider using this method to select all the suitable candidates for the post (Leonard, 2019). For instance, the company will profile each candidate profile by awarding marks, and this will help the company to choose the best candidates for the position.

Task four Advertising and Shortlisting

Warehouse manager adverts

ADVERT!!! ADVERT!!

Apple company is seeking an experienced warehouse manager to join the company.

He or she will be reporting to the operation managers; you will be in- charge of the full control of all the operations in the warehouse and also ensure there is proper maintenance.

The key responsibility will include:

• Strategically organize and manage the warehouse in compliance with the policies of the company.
• He or she will be in- charge of overseeing the receiving, distribution and also maintains operations in the warehouse.
• Liaise with all the suppliers, customers, and also transport companies to ensure the flow of operation.
• Coordinate and ensure all the receipt in the warehouse have been monitored before goods are dispatched.
• Handle all the communication and complaints from the customers, suppliers, and also transport companies.
• Organize the recruitments process of the junior staff in the warehouse and also monitoring their performance.

Essential requirements

Minimum of three years’ experience in warehouse

Demonstrate leadership skills

Decision makings skills are needed

If you are interested in joining the team, you can send your application to grapple company.co.ke. The deadline for application is Friday 28^th February 2020.

Task 5: Skills assessment- Selection Interviewing

After the close of the application and the qualified candidates have been notified. The company shall conduct interviews for the candidates to select the suitable candidates for the position of the warehouse manager.

Interview form

  Job Candidate Interview Form                             Date……………….

Applicant Name………………….   Position Requested…………….

Date Available……………………    Salary Requested………………

Why are you considering the position of warehouse manager?Tell me about your professional experience in the warehouse?What do you consider as your biggest strength?What do you consider as your weakness?What are your professional goals for the next ten years?

Task 6- Making the offer and Induction

After the recruitment and selection process, there is a record that needs to be stored. For instance, there is information which you need to keep, which includes the age of the employees as per the time of the selection. Then the age of the employee will be necessary for the sake of pension and the retirement benefits of the employee while in the organization. The marital status of the candidates will be needed to ensure the company understands all its employees in the organization even when drafting any legal agreement.

Job offer for the successful candidate

Dear Mr./Ms ……………………………….

I am honored to extend the following offer of employment to you on behalf of Apple company. You have been selected as one of the best candidates for the position of warehouse manager. Congratulations!

We have confidence in your experience, skills, and knowledge, which makes you ideal for the position of warehouse manager in our company. It’s our sincere hope that you will enjoy working with us toward achieving the company goals and objectives. Ensure that you go through the offer to understand all the compensations, benefits, and other related benefits that come with the job offer.

Working hours

You have been hired on a full time basis, and the working hours are between 8 Am to 5 Pm five from Monday to Friday. You will be expected to provide the regular weekly reports on each Friday of the week.

Compensation and Salary

For the warehouse manager at Apple company, we are offering a salary of $80,000 annually. You will be paid every week.

Bonus

As part of your compensation in the company, you will be offered some bonuses from your daily duties according to the terms and conditions of the company.

Benefits

As employees of Apple company, you will be eligible for various benefits which include motor vehicles, medical benefits, and education benefits as per the term and conditions

Commencement date

Your employment commences on Monday, 2^nd March 2020.

Rejection letter unsuccessful candidate

Dear Mr./Ms………….

We wish to thank you for the application for the position of warehouse manager. We appreciate the interest in joining our company and appreciate the effort which you made during the application.

The company received many applications from different candidates, and upon reviewing them, unfortunately, you were not selected, which could not enable you to proceed for the next phase.

However, we were impressed by your skills and qualification, but we have decided to move forward with the candidates who were selected. We appreciate you and wish you all the best in your endeavors

If you have any query kindly feel free to contacts us customer care support, and you will be assisted.

Induction program

Apple company wishes to welcome you officially to the company to join the team and helps the company to achieve its objectives. This company is guided by policies and objectives, which will help the company to achieve the key goals which have been set. You will be required to adhere to the policies in which the company is anchored.

The primary purpose behind the induction is to ensure that the warehouse manager understands all the aspect which are expected to be adhered upon in the company to ensure the company achieve its objective. It will create a suitable environment for the manager to ensure all the activities have been effective. The manager will also be expected to induct all the new staff, which is new in the warehouse, and this will help the company to achieve its objectives.

Reference list

Johnson, R. (2019). What Are the Advantages of a Diverse Workforce?. [online] Smallbusiness.chron.com. Available at: https://smallbusiness.chron.com/advantages-diverse-workforce-18780.html  [Accessed 14 Feb. 2020].

Mayhew, R. (2019). 10 Reasons HR Is Important to an Organization. [online] Smallbusiness.chron.com. Available at: https://smallbusiness.chron.com/10-reasons-hr-important-organization-22424.html  [Accessed 14 Feb. 2020].

Joseph, C. (2018). [online] Bizfluent.com. Available at: https://bizfluent.com/info-8612477-internal-factors-affecting-human-resources.htm l [Accessed 14 Feb. 2020].

Matson, M. (2019). 8 Advantages of Using Social Media in Your Recruitment Advertising Strategy. [online] Zippia For Employers. Available at: https://www.zippia.com/employer/8-advantages-using-social-media-recruitment-advertising-strategy/ [Accessed 14 Feb. 2020].

Blogger, G. (2019). The Pros and Cons of Using Social Media in the Recruitment Process. [online] Yoh.com. Available at: https://www.yoh.com/blog/the-pros-and-cons-of-using-social-media-in-recruitment-process  [Accessed 14 Feb. 2020].

Campling, B. (2019). The 12 best recruitment methods you need to know about – Recruitee Blog. [online] Recruitee. Available at: https://blog.recruitee.com/recruitment-methods/  [Accessed 14 Feb. 2020].

Leonard, K. (2019). Methods of HR Selection Techniques. [online] Smallbusiness.chron.com. Available at: https://smallbusiness.chron.com/methods-hr-selection-techniques-57856.html  [Accessed 14 Feb. 2020].