Quality Control Plan

A quality control plan refers to the analysis, inspection, and action that is necessary to confirm when measures are undertaken for a quality output. It is also the functioning procedures and activities used to achieve and verify the necessities of quality. More so, it is a technique for keeping eminence of outputs or inputs to various specifications. A quality control plan may also be referred to as a document that describes all the valued construction checkpoints to be conceded after or during the production proceedings. It depends on the situation that is subjected to legal inspections, products, and processes. (Rumane,2016). The United Nations Office Service usually undertakes project services in the United States. (UNOPS). The objectives for a Q.C.P. (quality control plan) are:

• To show the quality program to be applied so that the construction project is fabricated in following the contract constraint and industry standard.
• To designate the necessary guidelines for documentation and inspection for every construction activity.
• Provision of reasonable assurance that the accomplished work will exceed or meet per the construction specifications and drawings.
• Showing how unexpected conditions or changes that might affect the quality of construction – The data will be detected, acknowledged and addressed during the construction period.

1.0 Method and procedure

An effective Quality Control Plan must follow some procedures or standards for it to be implemented. They include;

• The extent of the Quality control plan to be determined by the unit percentage tested from every proportion.
• The real-world data must be collected, such as a failed unit percentage. The collected data is then reported to the entitled management personnel. After the corrective action is decided upon, the defective units are then rejected or repaired, and the deprived service repeated at no cost until the consumer is satisfied.
• The Quality control plan must remain to make sure that the corrective efforts have produced a satisfactory result to distinguish between the new recurrences of trouble immediately.

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2.0 Quality record and performance

A quality management structure requires a fundamental record keeping. (Preethi & Manoharan, 2017). The performance and monitoring necessities are appropriate for quality control on every construction. Specifications enact these necessities upon the contractors and involve specific plans for the contractor compliance and essential work-area monitoring. The below diagram shows the performance indicator;

The performance and quality recording are determined by record keeping and reporting of ongoing on the site.

2.1 Reporting

The monitoring of information acquired by the Quality Control Plan during construction workings will be encompassed in every weekly report concerning its progress. (Rajiv & Harinath 2018).

2.2 Quality control report

When preparing a quality control report, specific inclusions must be followed, such as;

1. The violations and defiance – they include the corrective action, location, and description of the construction work to undertaken.
2. The weather condition – moisture or the soil condition. It is essential to note how adversative weather conditions shut down or hamper the operation of a contract.

• Progress information – this refers to the action contemplated or reports-reports on delay.

1. Identifying the recipient and sources of instruction given and received.
2. Controversial matters – solving and checking if disputing and contentious issues were settled.
3. Reporting the arrival and departure of every machinery or equipment on the site.

• Proper documentation of every report taken, making sure that they are recognized, dated, and signed.

3.0 Procedure and Policy of Quality control

The policies and procedure of a quality control plan concealments everything from an individual expectation on the suppliers to the person responsible for inspecting the services, machinery, equipment, among others, on a site. The procedures show how the policies will be carried out within systematic actions and schedules. The implementation of a quality control procedure and Policy on a project focuses on the quality physical guidelines and visual quality such as;

• performance specification
• sequence and method tests
• approval and inspection certificates
• rejection and acceptance criteria
• The control points are responsible for the smooth operation on the site.

3.1 Quality control policy

On every control quality control plan, policies are issued for the alignment of the strategic directions and purposes on work to be done. They are essential since they provide a framework for eminence objectives that comprise of commitment to meet the applicable requirements. It also incorporates the company mission, vision, and core values. On every quality control policy, it must be controlled by making them part of a quality manual, procedure, and making them a controlled document or on their number.

3.2 Testing standard and Method

There are certain elements necessary on the project that requires an inspection and testing method, for the details to be safe in being utilized. The features may include the strength and compactness of concrete, soil compactness, welding, among others. Testing is vital to be executed during work, checking the work quality. The data collected is then reported immediately after inspection and testing.

Other elements on the project will be tested in the future by either a consultant or an architect. Either the consultant or the architect will provide a punch list of necessary corrective actions. The magnitude of the punch list reflects the effectiveness of a Construction Quality Control Plan.

3.3 Startup Policy and commissioning

The startup and commissioning plan is responsible for the implementation of a system or a piece of equipment before the project turns over in agreement with the Technical Specification Contractor Quality Program Requirement. It is essential to understand that every project is unique. The necessary steps allied with commissioning include;

• Meeting with the client to determine the concern and specific needs
• Creating a customized checklist based on the client’s needs
• Assembling every information collected during the planning, design, and construction process.
• Sorting project data from an intelligent design database such as piping, equipment, instrumental, and valves, among others.

3.4 Quality reward program

A reward program describes the plans or systems used to influence an employer’s behavior. It denotes the expectations of the workforce and what is expected in return. It helps an organization in promoting the organization and individual expression for the achievement of the organization’s goal and strategies. A quality reward program influences the implementation of a company’s approach through;

• Retaining and attracting a competent workforce.
• Promoting knowledge and skill development
• Enhancing a motivating performance.
• Shaping corporate culture.
• Determining pay cost
• Defining and reinforcing workforce structure.

A reward program focuses on either intrinsic or extrinsic reward type. Intrinsic reward type is those reward types in the current job, for example, challenging and exciting work, while extrinsic reward type focuses on factual matters such as bonuses and salaries. Some of the reward and categories include;

4.0 Quality control organization

This section represents the authorities and responsibilities, and key individuals involved in the structure and facility of the construction Quality Control organization and the minimum experience and training of the Quality Control individual onsite. The United Nations Office for Project Service (UNOPS) is an organization responsible for implementing the platform and maintaining Quality control. (Mohsin & Ellk 2017). They ensure that subcontractors and contractors perform every construction following the contract specifications or any other related document. UNOPS manager is responsible for;

• Provision of a professional construction project management and associated services in association with the project.
• Implementing the Quality Control Plan.
• The project manager for UNOPS generally delegates the (QCMT) Quality Control Management team.
• He/she is responsible for supervising works on the site.
• Monitoring daily activities enacted by the contractor to substantiate compliance with the specifications and plans
• Administration and Coordination of all requirements and Quality Control Activities, including subcontractors, work.

5.0 Quality control process

Quality control is a method engaged to ensure a certain level of quality in a service or product. In a construction company undergoing construction work, work since the conception period to the final stage should be maximally done through the client’s consideration. There are different phases in a construction project such as;

 5.1 The project conception/ procurement phase

Project conception is the stage where the project owner still has a dream and is always researching on the appropriate location, standard, and specifications that should be followed. The procurement phase focuses on the design stage where the client and the engineer/architect met and negotiate about the design, engineering plan, materials, and construction services. A quality procurement stage is determined by the level of commercially and technical evaluating bids with regards to the construction contract.

5.2 Purchasing phrase

The purchasing stage refers to the stage after the design stage, in which the client and the engineer/ architect focus on the different types of quotations at hand. A quality purchasing stage also focuses on a keen understanding of the market.

5.3 Pre- mobilization stage

The pre-mobilization stage refers to the stage asserting the activities conducted after the project owner has employed the trade contractor. After all the materials are bought, a contractor or a construction manager is appointed to manage the site equipment, machinery, or construction materials. The stage serves as the appropriate time for the project team to meet and strategize on the construction stages.

5.4 Initial Inspection

Before any construction inspection is required to be undertaken for the whole site. The stage is sometimes assumed but is quite crucial as it oversees the issues needed for correction. (Drawings & Inspection 2018).

5.5 Follow-up inspection

The follow-up inspection is a vital phase for a contractor, following up on the daily activities in the construction site. It involves;

• ensuring a steady continuance with the contract requirement and with the control testing until the accomplishment of a particular structure of work.
• Providing daily reports of the project.
• Appropriate testing of deficiencies preceding the addition of work new features.

5.6 Final inspection

A contractor is responsible for performing a final work inspection. For final quality inspection, a contractor is entitled to:

• Cultivate on a punch list on all matters that do not conform to the specifications and plan approval.
• To include the list in the quality control documentation for the construction.
• Performing a second completion inspection after the item punch list that have been completed by the Engineer.

6.0 Submittals Schedule

An Engineer shall manage, process, and control submittals from a contractor. An engineer is responsible for reviewing all submittal and related documents to guarantee compliance with work drawings and specifications. The report is to be signed, dated, and documented. The engineer will return the submittal document to the contractor for revision if required, as it is a means of incorporating his comments. On the hands of the contractor, he will later resubmit it for verification on compliance. Copies will be retained in files for future retrieval

6.1 Submittal schedule

A contractor is the one responsible for preparing a submittal schedule for an engineer. He will then provide it to the Project organization manager. It is mandatory to be submitted within ten days after the award of the contract is updated. A submittal schedule will, in turn, become a baseline against which all needed submittal will be compared.

7.0 Documentation sample

The document is prepared and signed by a project manager or any other delegated authority. Project documents will be accomplished through a combination of filing, computerized tracking, and storing documents securely. Below is a sample of the Quality Control Plan document.

8.0 Quality Organization Chart

9.0 Corrective action requirement

Corrective action requirement is any activity or actions established from an argument responsible for altering the direction of a project or specific task that might have lost its course or deviated from a specified intended path. Corrective actions are essential as they are needed to come up with a solution for the variance in cost, depending on the effects and value. One of the activities that require corrective-ness is delay-ness on the site. They may occur in the preconstruction phrase that refers to the beginning of the signing of the final contract. The delays are caused by the lack of a clear understanding or poor planning by the owner, contractor, laborers on the drawing, design, and equipment on the site.

10.0 Conclusion

A contractor is required to have a robust quality control plan as it is vital for the success of a construction project. An operational database generates a procedure for standard requirement and clarification, conventional Method for process management; it defines the accountabilities and responsibilities means. It is also an avenue to more effectively managerial of the resource chain. Moreover, it reduces potential conflict and misunderstanding on the site. It effectively manages and facilitates the collection of information, identifying non-conforming work, performance discrepancies, and substantially increasing efficiency through the reduction of punch list work and defects. All the necessary measures will, in turn, improve the working relationship between the project owner and the design team. It analytically enhances the delivery of a contractor project and manages work quality. Also, it increases productivity, reducing waste, and ultimately improving profitability.

Reference

Drawings, A., & Inspection, C. (2018). SECTION 01400-QUALITY CONTROL. Central County Fire & Rescue Station# 5.

Mohsin, A. H., & Ellk, D. S. (2017). Development of an Organizational Structure of the Department of Quality Control in Construction Companies.

Preethi, S., & Manoharan, M. (2017). Project Management and its Effects of Quality Control in Construction Sector. International Journal of Engineering and Management Research (IJEMR), 7(2), 92-96.

Rajiv, S., & Harinath, S. (2018). Effectiveness of total quality management in the process of construction. International Journal of Applied Engineering Research, 13(7), 85-88.

Rumane, A. R. (2016). Quality management in construction projects. C.R.C. Press.