Accounts Information Systems   

Accounts Information Systems

MEMO

FROM: IT Manager

TO: Management

Date:  March 20, 2020

Subject: Accounting information management

This company needs to improve the way it handles sensitive accounting information. This memo aims to recommend methods of accounting data storage, input and output arrangements, and various equipment suitable in processing the data. It is essential to store the data of the company to public cloud data. This can be done through the shift and shift statute or a more specialized method. This will enable the company to achieve the safety of their data. Public cloud solutions are scalable, allowing more storage space when they are needed. It eases of access will enable employees to answer other authorized individuals to access the data from almost anywhere, this and advantage to a company with stations in different geographical locations.

There are various techniques that this company can use in data input. This includes keyboard, mouse, graphic tablet, joystick stylus pen, microphone, among others. This will depend on the type of data that is being keyed in. A keyboard is the most efficient method that is used to input accounting data. Some methods can be used to communicate information from the computer; this method is known as devices.  Output devices include monitor, printer, headphones, printers, projector, GPS, sound card, and video card.  Computers in a company need to be networked through various equipment. Networking equipment can be installed for local area equipment, a metropolitan area network, and an extensive area network. This enables computers to communicate in different regional areas. Examples of the networking equipment include hubs, switches, routers, bridges, routers, gateways, transceivers, or firewalls.

A company needs to change newly made projects to operational ones. To do this type of task, the systems development life cycle is essential in doing the job. The system development life cycle is necessary when a company has a new information project. It enables planning, analyzing, and document system changes.  System development life cycles allow planning by giving tools that help define the problem accurately. Besides, it helps study the opportunity of developing alternative solutions to the issue of hiding by consulting clients, employees, and suppliers. It gives a business a chance to consider possible methods through which they can improve their product better than their competitors.

SDLC is essential when it comes to analysis. The end-user requirements are determined and well documented from the system and how they will perform. A feasibility study is conducted from the system. It will be determined whether the system is economically, strictly, and technologically viable. At this point, it becomes essential to maintain constant communication with the client to ensure that the final product will be useful. To ensure that the system does not become obsolete, it is necessary to conduct periodic developments. The old software should be replaced and monitors its performance. The latest technology should be added and the latest standards. It is necessary to perform period security updates and eliminate any security threats.

It is essential to have the necessary equipment to ensure the efficiency and security of information. As the management of you ensure that you adhere to the above recommendation, then this company will not face any problems when handling computers and information technology equipment.

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