Business Management System 

Business Management System 

Globally, campuses are essential tools in the construction of tomorrow’s society and the transmission of democratic values. There is no doubt that this is a fundamental role, and as such, campuses should provide places for training and teaching that are of high quality and comfortable. This is not currently the situation in Manchester Campus. Most campus seats are worn out, and in a dilapidated state, and for these reasons, there is a need for major refurbishment and rehabilitation. Sustainable and cost-efficient refurbishment of these seats will give every student a real opportunity to become aware of energy efficiency as well as comfort. Once experienced, these can translate to a change in their attitudes and behaviors in a more responsible and spirited way (Reyers, and Mansfield, 2001).

The project is carried out to improve spaces available for business students. This is to create a better teaching space for the present business students in Manchester by refurbishing and redevelopment of the available facilities. Support to realize this project management has been sourced from the facilities management department at QAHE together with funds from the provisional budget worth $100k.

This Project Initiation Document builds on the Manchester university institution – Preparation of Masterplan PID approved by the provisional jurisdiction 2020. It sets out why and how the implementation of the refurbishment and the redevelopment of the Manchester campus would take place (Rahmat, 1997). Together with the required staff, personnel, and stakeholders needed for the overall success of the project.

The redevelopment and refurbishing of the Manchester campus will significantly bring improvements, thus providing a better teaching space to the business students studying in the institution. Through the retraction of the tiered model of seating, together with acoustic panels on the walls, we could create a better teaching space for the business students. The project will bring significant improvements to the institution by enhancing the quality of the learning environment for business learners.

A Master Plan for the refurbishment and redevelopment has been developed to meet the requirements and is being addressed in stages as funding becomes available. Phase 1 of the Master Plan takes the form of a Project started in January 2020 and cost at £37k and which includes:

1. Retracting the tiered model of seating.
2. Setting up the new modes of seating.

Phase 1 is due to complete in mid-march.

Objectives

After the initial analysis is done, goals need to be set. These goals can be of various types and may include achieving a particular level of environmental efficacy, remedying unsafe and unsanitary conditions, providing new seats, and reviewing the original operational qualities. These goals provide an opportunity to launch a sustainable refurbishment project based on a transparent, participative, and preventive long-term approach. Unsafe conditions must be dealt with as a priority as the safety of the students cannot be neglected.

Functional goals must be thought out according to the educational project of the school with a long-term perspective and are dependent upon

Further, progress in the Building Master Plan by a reasonable body of work in line with the current availability of funding while maintaining the functional use of the building.

Improve student facilities in line with the motive of available funding from the Facilities Management department at QAHE.

Retract the tiered seating.

As discovered during phase 1 of refurbishment.

The proposed phasing of the redevelopment would allow part of the Master Plan for rebuilding and refurbishing of the Manchester campus school of business building to be ready on time. It will also assist in the College’s fundraising efforts intended for that time. Besides, the Manchester plans to take this chance itself to raise money through fundraising and increased revenue from its refurbished outlets to help in funding the second and subsequent phases (Nibbelink, Sutrisna, and Zaman, 2017). The long-term goal is to provide a building to meet Manchester business campus requirements over the coming 20 years.

Master plan phase 2.

It is setting up acoustic panels on the walls. This will help to create a better teaching space.

Benefits.

The Manchester school of business building is a significant and iconic College facility. However, it has failed to meet its potential.  It is an old building on a minimal site, built for purpose as a Student Union’s space. It has been modified significantly throughout its history. Presently, less than optimum utilization of the available space prevents the building from fully achieving its requirements (Rahmat, 1997).

Compliance with the legal and welfare requirements.

Legal requirements and student welfare aspirations will be met through these works, including progress towards setting up of acoustic panels on the walls.

The efficiency of space.

Setting up acoustic panels improves contribution to College facilities and reduces the demand for College space. Currently, there is a high demand for College space to carry student activities. A refurbished school of the business building will allow more flexible and efficient use of space, which will allow much more of these demands to be realized within the business building itself (Lam and Siwingwa, 2017).

Key staff and Stakeholder analysis.

Often, it will be evident who the key stakeholders are, but for more complex projects, a formal analysis is likely to be helpful. Thus, the primary purpose of a Stakeholder Analysis is to inform the Project Board and Project Manager who should contribute to the project, where barriers might be and the necessary actions that need to be taken before detailed project planning.

The identification of stakeholders will also help in determining who would form part of the Advisory Board and Business Community in the Project Organization.

  ASSIGNMENT 2

Departmental risks

These are risks that are focused on events that should occur, which would prevent the department from meeting its set objectives (Nibbelink, Sutrisna, and Zaman, 2017). These kinds of risks can be escalated to a faculty or operating level when they are deemed to have a significantly increased in an exposure.

 Crisis communication.

Communicating with staff, parents, students, and faculty during an emergency requires planning the best methods and distributing the right information across the proper channels. Otherwise, there could be miscommunications, which can be misleading when communicating the institutional arrangements on redeveloping and refurbishing the school of business.  A well-designed crisis communication plan is essential because it defines;

1. Who is part of the communication chain in case of an emergency,
2. Mode at which the communications will be delivered,
3. What is part of the institution’s crisis communication toolkit
4. Some prepared responses for media responses

A well-laid-out plan reduces exposure and risk and, most importantly, helps in protecting everyone in your school community.

Insurance policies.

It is essential to have sufficient insurance coverage, but the variety of different policies is easily devastating for even the most experienced administrators. Finding a trusted broker is vital.

However, most brokers don’t work entirely with private-independent schools, and the plans they offer are typically designed for corporate organizations. And, because they don’t work particularly with schools, they may not fully comprehend the contrasts needed in coverages. Thus, a good broker knows the institution’s unique coverage needs have creative solutions for budgets of all sizes, and that can help you plan for growth.

When it comes to giving your employees benefits and health coverage, one should have the same baseline comprehension of what is encompassed in your school’s portfolio—even if the broker handles all of the details. Thus, an insurance policy becomes a risk.

Employee practices.

Employee malpractice is the leading cause of lawsuits in organizations. Putting into place transparent processes for firing, hiring, and employee communications could help reduce your risk.

In hiring, uniform questions should be used across all the candidates. The items should be approved by the legal counsel and concern about the position. This will help uphold fairness and establish a written plan for each interview. Questions that can be expounded as discriminatory should be avoided. These are questions about marital status, age, sexual orientation, family, religion (unless your school is faith-based), and such kinds of problems.

When there is a need to terminate an employee, who has not performed to your school’s standards, there must be a well-documented series of missed opportunities and failed goals. There should be an employee handbook updated with clear expectations and policies so that employees can know what they are accountable for in terms of communications, job duties, and the community. This will help ensure that the project carried out is of standards by providing that the employees are held accountable.

Contingency actions.

A contingency plan is a document setting out a planned, organized, and coordinated course of action to be followed when human health or the environment is threatened. Even though the hazardous materials facility may be required to have a contingency, the school needs to have one also. This is to ensure the health of the business students is not put in jeopardy when refurbishing and redevelopment are being carried out since it should carry on without interfering with learning. It helps reflect upon and prepare adequately for various emergencies. Contingency planning allows pointing out hindrances and focusing on operational issues precedent to the on-set of a crisis.

    Mitigation.

Ideally, institutions or the entire school districts will stop emergencies from occurring in the first place. Mitigation focuses on actions institutions and communities take to reduce or curb injuries, property damage, and the loss of life from an emergency event. Mitigation comes up with a strategy to prepare for and reduce significantly the threats or effects faced by an institution as a result of an emergency. Instead of planning to avoid risk, mitigation deals with the repercussions of a catastrophe and the steps that can be taken precedent to the event occurring to lessen adverse, and potentially long-term, effects. With a good mitigation risk layout put in place, an institution can be able to reduce and minimize the degree of damage and loss in case of a catastrophe (Lam, and Siwingwa, 2017).

    Owner.

A risk owner is an individual who is eventually accountable for ensuring the risk is managed significantly. There may be several staff who have direct authority for or supervision of activities to manage each identified risk, and who work with the accountable risk owner in his/her risk management efforts. A risk owner is responsible for ensuring the chances of a risk occurrence are kept at a minimum. He/she should ensure that the risk of an emergency to the students during construction is held on the minimal (Reyers, and Mansfield, 2001).

References

Reyers, J. and Mansfield, J., 2001. The assessment of risk in conservation refurbishment projects. Structural Survey.

Rahmat, IB, 1997. The planning and control process of refurbishment projects (Doctoral dissertation, University of London).

Premachandra, G.D.S., Francis, M. and Dewagoda, K.G., 2019. Investigating the problems in hotel refurbishment projects.

Premachandra, G.D.S., Francis, M. and Wijewickrama, MKCS, 2018. A Review: Problems in Refurbishment Projects.

Nibbelink, J.G., Sutrisna, M. and Zaman, A.U., 2017. Unlocking the potential of early contractor involvement in reducing design risks in commercial building refurbishment projects–a Western Australian perspective. Architectural Engineering and Design Management, 13(6), pp.439-456.

Lam, T.Y. and Siwingwa, N., 2017. Risk management and contingency sum of construction projects. Journal of Financial Management of Property and Construction.