business report
Function
The above business report is informal. The main purpose of the report is to present feedback of the research on a potential foundation for those who can fund the business. There is no room for the business manager to add or comment on the above report. It provides findings without analysis or persuasion. It is structured in a way that is used for daily communication within the corporation. Besides, the report uses the first-person pronouns, “I identified more than 100 foundations…..” It contains shorter, brief, and familiar words that illustrate the function of the report. Also, the report summarizes findings and suggests recommendations to be taken by conducting more thorough reports to identify other grants.
Patten of the report
The report has a direct pattern. The main idea of the report comes first at the top of the business report, followed by the evidence that indeed he conducted the research and the findings. It is a deductive argument. This approach is used because the audience, who is a corporate of the business, seems to be neutral and have a positive understanding of the message. Since it is an informal business report, it leads by an introduction or the background of what is entailed in the report, followed by facts or findings and eventually a conclusion. Information starts by responding to the need to raise more money for the organization, followed by the outcome from the research conducted and finally a summary by recommending developing a list of prospective funders.
Writing style
The report is written in an informal writing style. It bears the characteristics of the informal style in its use and effect. It is short and has a familiar audience. This is to emphasize the message and to enhance clarity to the audience. A brief report supplies decisive information to the concerned audience. The writing style is more personal and uses the first-person pronoun. It is a noncontroversial report and uses contradictor words such as did not. Besides, it emphasizes active- voice verbs such as, “I identified.., I conducted preliminary research…”
Format
The format of the business report is a memo. This is a report that is subjected to circulate within the business corporation. It starts by representing the main reason for the communication in the business unit. It focuses on one major subject, which in this regard it is the report finding of sources of funds. The report explains the subject in short, simple, and direct sentences. Moreover, it uses language which is clear and unambiguous with a polite tone. It concludes with instructions on what actions should be taken in response to the report.
Effectiveness
The business report is effective because it is clear and has accurate expression. It applies integrity and ethics because it lacks abusive and complicated words. The reporter chooses nondiscriminatory expression in his wordings and uses concrete sentences. Besides, the message is relevant to the needs of the receiver about the inquiry of a funding source. The reporter has avoided unnecessary repetition and has chosen short, familiar, and conversational words.