Fundraiser Proposal for Acquiring New Uniforms for St. Edmund Campion
St. Edmund Campion always strives to develop its students into self-reliant, responsible, and independent citizens. The school values participation in extra-curriculum activities as these are essential in helping the students develop and refine their social skills, enhance their self-esteem, and be responsible individuals who honor their duties (Kelly, 2019). The school is planning to hold a fundraising event with the primary intention of collecting enough capital that can be used in acquiring a new uniform for its football team, St. Edmund Campion Bears. Through this, students will be motivated to participate in extra-curriculum activities and compete with other learning institutions effectively. The estimated cost for the uniform is $1600, which is to be raised through a fundraiser that is to be held within the local fire department picnic grove on 20th March 2020. There are 15 volunteers in total ready to assist and make the event successful.
Planning
The event is to incorporate both mini-sporting events and an auction later in the day. A total of ten football teams are expected to participate in the event from morning to mid-afternoon. The sporting event shall begin from 9 a.m. in the morning and end at 3 p.m. The auction event is to run from 3:15 p.m. to 5 p.m. The 15 volunteers will take part in the auctioning event. The auctioning event is expected to raise $1000; the remaining balance from the target is to be raised through gate charges. A total of 300 individuals are expected to attend the event in which each individual will be charged $2.5 at the entrance. Every individual will receive a soft drink and a snack at the gate upon obtaining an entrance receipt as a token of appreciation from the organizers.
The local businesses are quite supportive, and a good number of them want the event to be successful. Five businesses have agreed to donate 500 bottles of soft drinks, while two have agreed to donate 250 bottles of water each. These are expected to cover the demand for water by players who will take part in the mini-tournament. Two restaurants have agreed to jointly work together in preparing whatever food that will be needed that day. However, they have indicated that the cost of ingredients to be used will be covered by the organizers.. Don't use plagiarised sources.Get your custom essay just from $11/page
The budget for that day is estimated to be $600, in which three-quarters have been covered through donations from the businesses and restaurants within Brampton, Ontario. A third of the remaining quarter of the budget, which is $50, has been set aside to cover for advertising expenses, while the remaining will be used in purchasing ingredients to be used. Social media platforms like Facebook, Twitter, and Instagram will be used in advertising the even since they are cost-effective and can reach a significant number of the areas’ population (Brown, 2018).
Students will be expected to tag their peers and parents to participate in the event. An online platform will be used to receive the donation from individuals who are willing to participate in the event but cannot make it due to other commitments. Half of the excess amount received from the event will be used to reward the business and restaurants who will participate in the event.
Organizing
The event will be organized by a committee of five members. Each member of the committee will have their own roles to play and submit a report regarding their progress on the specific activities which they have been assigned during the weekly committee meetings. One member of the committee will be charged with communicating with the different teams expected to participate in the mini-tournament. The individual will be charged with seeking permission from the different authorities that govern these teams and ensure effective and efficient communication with these authorities. Another member of the committee will be charged with communicating and receiving donations from the businesses and restaurants willing to help in making the day a success. Additional duties to this committee member will be to organize the transportation and storage of the donated goods and services.
The third committee member will be charged with organizing the event venue. He or she will ensure that the communication system for that day is effective and meet the expected standards, as well as organizing the arenas in which the different activities will take place. This particular committee member will also be in charge of the gate system, in which he or she is expected to design the best method that will be used in the ticketing system. The model should be versatile enough to eliminate any form of congestion at the entrance at any given time and promote transparency by detecting any form of fraudulent activity at the gate (Witkowski, Kosa & Piepiora, 2016)
The fourth committee member will be responsible for recruiting all the staff that will be required to help in different sectors during the event. The committee member will be charged with performing a background check on all the applicants who will seek to participate and only select the top talent within the industry with a reasonable compensation package to help. The fifth committee member will be responsible for acquiring the funds needed to meet the budget of the day. This particular committee member will also be charged with allocating the required finance in different elements of the event. The allocation should be done in a manner that generates value to all the stakeholders involved in the event (Siva, Gremyr & Halldórsson, 2018).
References
Brown, T. (2018). Charity fundraising events: An understated domain: The changing landscapes of charity fundraising event management processes, contexts and ‘communities’ in the United Kingdom. The University of Chester.
Kelly, P. (2019). Planning, logistics, and management. In Principles of festival management. Oxford: Goodfellow Publishers. https://doi.org/10.23912/978-1-911396-82-6-4072
Witkowski, K. W., Kosa, J., & Piepiora, P. (2016). Strategy of managing a project of organizing a mass sports event. Studies in Sport Humanities, 20, 53-60. https://doi.org/10.5604/01.3001.0012.6491
Siva, V., Gremyr, I., & Halldórsson, Á. (2018). Organizing Sustainability Competencies through Quality Management: Integration or Specialization. Sustainability, 10(5), 1326. https://doi.org/10.3390/su10051326