The stakeholder engagement plan
The stakeholder engagement plan identifies the strategies that are required to ensure that stakeholders are productively and actively involved in the project’s decision making. For a project manager to effectively engage the stakeholders, he/she has to know who these stakeholders are. Knowing them helps to create a comfortable and conducive working environment. Holding meetings with the stakeholders will also help them to get to know each other and share meaningful ideas that will help the project. The project manager has to listen to the stakeholders and engage them in the project. This allows them to work as a team. Leading with integrity will also help the manager to build trust with the stakeholders.
One of the essential tools a project manager can use to gather stakeholders is documentation containing all the requirements needed for the project as well as the scope statement. This documentation will enable the stakeholders to have an idea of what they are supposed to be doing. Another elicitation tool is network diagrams. These diagrams help to show what tasks are to performed first until the last job making it easy for the participants to understand the process. The critical path method is an excellent example of a network diagram.
MoSCoW is a method used for understanding, managing, and prioritizing requirements . for this technique to be effective, the management and the stakeholders need to come up with objectives and the factors of prioritization. All the participants must agree on which approach to prioritize. After prioritizing the requirements, they are categorized. These categories are, must have (critical for the success of the project), should have (are essential but not currently necessary), could have (are not required to the project), and will not have (includes items not needed). An example of a categorized deliverable is a document giving details that a company will use to ensure that production is in a manner that suits the client’s standards.